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Selectmen reach agreement with engineer on incomplete road


Tuftonboro board hears reports from Road Agent, CEO and transfer station supervisor


February 17, 2011
TUFTONBORO — The Tuftonboro Board of Selectmen met Monday morning, Feb. 14 during its regularly scheduled meeting with Josh McAllister of H.E. Bergeron Engineers, together with Planning Board Chair Rick Friend and resident Dave Ford to discuss ongoing Tuftonboro Farms Road issues.

For financial reasons the developer has been unable to complete Phases I and II of the project for quite some time now and the Tuftonboro Farms Association, consisting of those who own property in the development, is taking proactive steps to get the road completed.

Adding insult to injury, however, is the fact that the town didn't hold enough money to complete the job in its letter of credit due to a number of oversights and miscommunications along the way. Therefore, Ford, on behalf of the Association is looking to the town and H.E. Bergeron, the project's engineer, to help get the roads finished without too much expense to the property owners.

With only the road overlay and repair work to do, McAllister said that given what's left of the construction observation agreement, it would probably include walking the site to understand if there are any other issues beyond the pavement; being onsite when the pavement was laid for quality control; and then a final inspection.

For this work, H.E. Bergeron was willing to cover around $1,000 to $1,500 of the expenses, which McAllister said might cover the bulk of the costs.

Once this is completed, the road will become town-owned. With the support of the board and this offer from H.E. Bergeron, the Association is able to move forward with its plans, according to Ford.

Department reports

Code Officer Jack Parsons reported that he has issued five building permits so far this year and conducted 33 inspections. For informational purposes he mentioned that a lot of bills are going through the legislature this year relative to buildings. One, he explained, may require that septic systems are inspected by the town for anything less than 25,000 gallons per day to (a six-bedroom home). This would mean that the town would get the inspection fee; however, the town would have to put some money back into the State fees. Parsons felt it was too early to tell which way the bill will go, but he will keep abreast of any changes affecting the town.

Clay Gallagher, new supervisor of the town's transfer station, provided his first update to the board. He explained how the station is saving money by coupling solid waste transfer with a construction and demolition (C & D)disposal trailer. This way the town is only charged one transportation fee rather than instead of two, which would add up roughly to about $180 to $200 per trip.

With that in mind, so far this year the station has sent four 40-yard solid waste containers out with four C & D containers coupled together. In addition 41 bales of cardboard have been sent to the Northeast Resource Recovery Association, though Gallagher has yet to hear what the town will get back in revenue for that. One 30-yard plastic container was sent out in January as well.

In addition to his money-saving efforts, Gallagher hopes to increase the transfer station's revenues as well. While this past year's estimated revenues fell just short of $60,000, he has set a goal of $80,000 for 2011.

Gallagher has also been keeping busy by enhancing the personnel policy for the transfer station with the intent of making it easier for new employees to understand what is expected of them. While the Tuftonboro personnel policy is very good, he said, there are things that are specific to the transfer station that aren't included. He presented the board with a working draft of the missing items.

"Anybody should be able to walk into that station and be able to take over or supervise it, or come in on their first day and be able to operate just by looking at the manual," said Gallagher.

He asked that the selectmen take the time to look through the document and give him feedback. He said he would be putting together a final draft for the selectmen's approval before he issues it to staff.

Road Agent Jim Bean concluded the town reports by commenting on his snow removal and plowing efforts. So far this year, as of Jan. 31 the town has consumed 25 percent of its winter budget. However Bean said he felt the town was still in good shape as far as the winter budget goes.

Selectman Dan Duffy, at the request of a resident, questioned whether or not it would be possible to install a blinking yellow light at the four corners along Route 171. Because it is a state road the police department would have to first conduct a traffic study before the state would get involved. Selectman Chair Carolyn Sundquist said the board would let the department know of the visibility issue when coming off Ledge Hill Road.

Tuftonboro selectmen meet next on Monday, Feb. 28 beginning at 7 p.m.

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