May 29, 2014WOLFEBORO — Town Manager Dave Owen and Town Planner Rob Houseman both reported progress on the Town Hall renovation project at the May 21 Board of Selectmen's meeting.
Owen announced that after a review the two proposal received, Dave O'Brien of Wolfeboro was selected as Clerk of the Works. The contract was signed on May 22.
New plans have been received from Northeast Collaborative Architects (NCA) that reflect changes made after a review of the original plans:
The copy room near the vault will be retained;
The elevator to the second floor will be moved to the center of the Annex area due to its size;
Janitor closets with sinks have been added to each floor; and
The break room has been moved to the Annex lower floor, freeing space behind the second floor stage for a stage room.
Houseman reported that only one moving bid was received, from William Huff of Durham, but it was much less than estimated and Huff provided helpful advice to reduce the time required to move out to Huggins and move back to Town Hall.
The construction management contract with CCI is still held up on the issue of builders risk insurance.
A not-to-exceed contract with NCA still needs to be signed. NCA is working on structural plans and mechanical systems. Work on the roof and south dormer is set to start in mid-June.
As for the move itself, Houseman reported there is adequate offsite storage at the Municipal Electric building, so there is no need to rent storage, thus saving $1,700.
Final details on temporary space arrangements at Huggins are still being worked out between the town clerk and tax collector, and there are a few code issues that need to be addressed. Overall offices are smaller so storage plans are critical.
Board members who have walked through the space to be used discussed some details. Selectman Sarah Silk was concerned about signage so people will know where to go, and the location of the after-hours drop box to replace the slot at Town Hall. Houseman said he is working on a location in Clark Park to avoid traffic issues near the temporary offices. Silk said she was not happy with that location and preferred one closer to the hospital.
Selectman Dave Bowers suggest taking out a window and installing a slot.
Final parking arrangements are still being settled, Houseman reported.
The move itself to temporary offices, planned to begin July 14, will close town offices for one week. Monday and Tuesday will be used to pack; the move will take place on Wednesday, and Thursday and Friday will be used to unpack and set up. Town offices will reopen in the new location on Monday, July 21.
Full office layouts and directions will be provided to and published in this newspaper when available.