September 19, 2013WAKEFIELD — During what turned out to be a short Wakefield selectmen's meeting on Sept. 11, Town Administrator Teresa Williams reported that she has been meeting with department heads to help them get their 2014 budget proposals ready.
The deadline for budget submissions is Sept. 20.
She warned the board that its review of the proposed budgets will start at the beginning of October. Selectmen need to complete their review in time to turn it over to the Budget Committee in November.
Williams said she has been having meetings with department heads every other month. The next meeting will be on Oct. 3.
She said she started the meetings to give department head the opportunity to talk to each other and be aware of what was going on in the town as a whole. Recently Transfer Station Manager Warren Winn brought up the need for some paving at the transfer station. Road Agent Fred Clough handles paving contracts and will work with Winn to get estimates.
Selectman Charlie Edwards reported he has completed plans for a replacement salt shed for the highway department. He plans to sit down with Clough and review the plans to make sure he has not overlooked anything.
One question needs answering, however, and that is if engineered plans are needed for a building permit. Edwards said the roof system comes pre-engineered from the manufacturer. If plans are not required then the planning cost of the project would be only $500. He will consult with Building Inspector Dave Stephen about the plans and expects to have final plans ready for discussion at the next Board of Selectmen meeting.
He said the plans included two overhangs where the highway department can park vehicles to keep them out of the sun and weather.
The board reviewed current fees for Planning Department documents and agreed to set the price for a disc copy of the town's tax map data, known as a shapefile, at $25. All of the data in this file, provided under contract by Cartographics, is searchable online through the town website, www.wakefieldnh.com: click on Wakefield Maps on the home page.
Selectmen reviewed and agreed to sign an application for a grant from the Land and Community Heritage Investment Program (LCHIP) for $103,000 to upgrade the electrical elements for the Wakefield Opera House stage and install a lighting truss and dimmers. According to Williams, the LCHIP grants are supported by real estate transfer taxes.
The board also approved applying to the Department of Safety to adjust the frequency on emergency radio, as recommended by Police Chief Ken Fifield.
Williams asked selectmen to look at the updated E911 maps of town before the next meeting. The board has to approve them for completeness and accuracy.
Edwards reported the Greater Wakefield Chamber of Commerce is planning to hold a block party in East Wakefield soon, with a date to follow. He said there is a lot of activity in East Wakefield, so much so that for many residents there is not much reason to come down to Sanbornville.
The next meeting of the Wakefield Board of Selectmen will be on Wednesday, Sept. 25, at 7 p.m. at the Town Hall meeting room.